Privacy Policy

1. Introduction

Ramirez Accounting ("we," "our," or "us") is committed to protecting the privacy and security of your personal and financial information. This Privacy Policy explains how we collect, use, disclose, and safeguard information when you access our website or use our bookkeeping services.

2. Information We Collect

2.1 Information You Provide

We may collect information you voluntarily provide, including:

• Name, email address, phone number, and business information
• Financial records and documents you upload, including bank statements and accounting records
• Payment information (processed securely through third-party processors such as Stripe)
• Communications with our team

2.2 Automatically Collected Information

When you visit our website, we may automatically collect:

• Usage and analytics data
• IP address, browser type, and device information
• Cookies and similar tracking technologies

3. How We Use Your Information

We use collected information to:

• Provide bookkeeping and accounting services
• Process financial data and prepare reports
• Communicate regarding accounts, services, and support
• Process payments and manage subscriptions
• Comply with legal and regulatory obligations
• Improve our services and website functionality

4. Data Security

We implement reasonable administrative, technical, and physical safeguards designed to protect your information in accordance with applicable laws, including the New York SHIELD Act. Security measures may include:

• Encryption of data in transit and at rest
• Secure cloud infrastructure and access controls
• Authentication and authorization safeguards
• Regular monitoring and system updates

No method of transmission or storage is 100% secure, and we cannot guarantee absolute security.

5. Data Sharing and Disclosure

We do not sell personal information. We may share information only:

• With your explicit consent
• To comply with legal obligations or lawful requests
• With trusted service providers who support our operations under confidentiality obligations
• To protect our rights, property, or safety

6. Data Retention

We retain client financial records for up to seven (7) years, or as otherwise required by applicable law. Data is securely deleted after the retention period. Requests for deletion are subject to legal and regulatory requirements.

7. Your Rights

Depending on your jurisdiction, you may have the right to:

• Access or request a copy of your personal information
• Correct inaccurate or incomplete information
• Request deletion of your information, subject to legal obligations
• Opt out of marketing communications

To exercise these rights, contact us using the information below.

8. Cookies and Tracking Technologies

We use essential and analytics cookies to operate our website and improve user experience. You may disable cookies through your browser settings; however, certain features may not function properly.

9. Third-Party Services

We may use third-party providers to support our services, including:

• Supabase (data storage and authentication)
• Stripe (payment processing)
• Resend (email delivery)

These providers operate under their own privacy policies, and we are not responsible for their privacy practices.

10. Children's Privacy

Our services are not intended for individuals under the age of 18. We do not knowingly collect personal information from minors.

11. Changes to This Policy

We may update this Privacy Policy periodically. Changes will be effective upon posting, and the "Last updated" date will reflect revisions.

12. Contact Us

If you have questions about this Privacy Policy or our data practices, contact us at:

Ramirez Accounting
📧 david@ramirezaccountingny.com
📞 (516) 595-3637